Revision: June 12, 2017, 9:06 a.m.
CHAPTER 96
HB 108 - FINAL VERSION
9Feb2017... 0081h
05/11/2017 1544s
2017 SESSION
17-0251
06/04
HOUSE BILL 108
AN ACT relative to municipal record retention and conversion.
SPONSORS: Rep. Williams, Hills. 4
COMMITTEE: Municipal and County Government
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This bill permits municipalities to transfer paper records to electronic format for retention. The bill also modifies requirements for the retention of electronic records.
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Explanation: Matter added to current law appears in bold italics.
Matter removed from current law appears [in brackets and struckthrough.]
Matter which is either (a) all new or (b) repealed and reenacted appears in regular type.
9Feb2017... 0081h
05/11/2017 1544s 17-0251
06/04
STATE OF NEW HAMPSHIRE
In the Year of Our Lord Two Thousand Seventeen
AN ACT relative to municipal record retention and conversion.
Be it Enacted by the Senate and House of Representatives in General Court convened:
96:1 Disposition of Electronic Records. RSA 33-A:5-a is repealed and reenacted to read as follows:
33-A:5-a Electronic Records.
I. Paper municipal records listed in the disposition and retention schedule of RSA 33-A:3-a may be transferred to electronic records, as defined in RSA 5:29, VI, and the original paper records may be disposed of as the municipality chooses, subject to the requirements of other state or federal laws. Such records shall be stored in portable document format/archival (PDF/A) or another file format approved by the secretary of state and the municipal records board.
II. Electronic municipal records listed on the disposition and retention schedule of RSA 33-A:3-a that are to be retained for 10 years or less may be retained solely electronically in their original format if so approved by the municipal committee responsible for the records. The municipality is responsible for assuring the accessibility of the records for the retention period. If the records retention period exceeds 10 years or the municipal committee does not approve retention of the record solely electronically in an approved format, the records shall be transferred to paper, microfilmed, or stored in portable document format/archival (PDF/A) or another approved file format on a medium from which it is readily retrievable. At least once every 5 years from date of creation, the municipal committee shall review documents and procedures for compliance with guidelines issued by the secretary of state and the municipal records board.
96:2 Effective Date. This act shall take effect 60 days after its passage.
Approved: June 08, 2017
Effective Date: August 07, 2017