Bill Text - HB108 (2017)

Relative to municipal record retention and conversion.


Revision: Feb. 14, 2017, 12:40 p.m.

HB 108 - AS AMENDED BY THE HOUSE

 

9Feb2017... 0081h

2017 SESSION

17-0251

06/04

 

HOUSE BILL 108

 

AN ACT relative to municipal record retention and conversion.

 

SPONSORS: Rep. Williams, Hills. 4

 

COMMITTEE: Municipal and County Government

 

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ANALYSIS

 

This bill permits a municipality to scan paper records that are to be retained less than 10 years into PDF/A format.  This bill also permits the governing body to dispose of the original paper records.

 

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Explanation: Matter added to current law appears in bold italics.

Matter removed from current law appears [in brackets and struckthrough.]

Matter which is either (a) all new or (b) repealed and reenacted appears in regular type.

9Feb2017... 0081h 17-0251

06/04

 

STATE OF NEW HAMPSHIRE

 

In the Year of Our Lord Two Thousand Seventeen

 

AN ACT relative to municipal record retention and conversion.

 

Be it Enacted by the Senate and House of Representatives in General Court convened:

 

 

1  Disposition of Municipal Records; Electronic Records.  Amend RSA 33-A:5-a o read as follows:

33-A:5-a  Electronic Records.

I. Electronic records as defined in RSA 5:29, VI and designated on the disposition schedule under RSA 33-A:3-a to be retained for more than 10 years shall be transferred to paper or microfilm, or stored in portable document format/archival (PDF/A) on a medium from which it is readily retrievable.

II.  Electronic records designated on the disposition schedule to be retained for less than 10 years may be retained solely electronically if so approved by the record committee of the municipality responsible for the records.  The municipality is responsible for assuring the accessibility of the records for the mandated period.  The municipality may scan paper records to be retained for less than 10 years into PDF/A format.  The municipality may elect to dispose of the original paper records as it so chooses, subject to the requirements of other state or federal laws.

2  Effective Date.  This act shall take effect 60 days after its passage.