Revision: Feb. 14, 2017, 12:40 p.m.
HB 108 - AS AMENDED BY THE HOUSE
9Feb2017... 0081h
2017 SESSION
17-0251
06/04
HOUSE BILL 108
AN ACT relative to municipal record retention and conversion.
SPONSORS: Rep. Williams, Hills. 4
COMMITTEE: Municipal and County Government
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This bill permits a municipality to scan paper records that are to be retained less than 10 years into PDF/A format. This bill also permits the governing body to dispose of the original paper records.
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Explanation: Matter added to current law appears in bold italics.
Matter removed from current law appears [in brackets and struckthrough.]
Matter which is either (a) all new or (b) repealed and reenacted appears in regular type.
9Feb2017... 0081h 17-0251
06/04
STATE OF NEW HAMPSHIRE
In the Year of Our Lord Two Thousand Seventeen
AN ACT relative to municipal record retention and conversion.
Be it Enacted by the Senate and House of Representatives in General Court convened:
1 Disposition of Municipal Records; Electronic Records. Amend RSA 33-A:5-a o read as follows:
33-A:5-a Electronic Records.
I. Electronic records as defined in RSA 5:29, VI and designated on the disposition schedule under RSA 33-A:3-a to be retained for more than 10 years shall be transferred to paper or microfilm, or stored in portable document format/archival (PDF/A) on a medium from which it is readily retrievable.
II. Electronic records designated on the disposition schedule to be retained for less than 10 years may be retained solely electronically if so approved by the record committee of the municipality responsible for the records. The municipality is responsible for assuring the accessibility of the records for the mandated period. The municipality may scan paper records to be retained for less than 10 years into PDF/A format. The municipality may elect to dispose of the original paper records as it so chooses, subject to the requirements of other state or federal laws.
2 Effective Date. This act shall take effect 60 days after its passage.