HB108 (2017) Detail

Relative to municipal record retention and conversion.


CHAPTER 96

HB 108 - FINAL VERSION

 

9Feb2017... 0081h

05/11/2017   1544s

2017 SESSION

17-0251

06/04

 

HOUSE BILL 108

 

AN ACT relative to municipal record retention and conversion.

 

SPONSORS: Rep. Williams, Hills. 4

 

COMMITTEE: Municipal and County Government

 

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AMENDED ANALYSIS

 

This bill permits municipalities to transfer paper records to electronic format for retention.  The bill also modifies requirements for the retention of electronic records.

 

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Explanation: Matter added to current law appears in bold italics.

Matter removed from current law appears [in brackets and struckthrough.]

Matter which is either (a) all new or (b) repealed and reenacted appears in regular type.

9Feb2017... 0081h

05/11/2017   1544s 17-0251

06/04

 

STATE OF NEW HAMPSHIRE

 

In the Year of Our Lord Two Thousand Seventeen

 

AN ACT relative to municipal record retention and conversion.

 

Be it Enacted by the Senate and House of Representatives in General Court convened:

 

 

96:1  Disposition of Electronic Records.  RSA 33-A:5-a is repealed and reenacted to read as follows:

33-A:5-a  Electronic Records.  

I.  Paper municipal records listed in the disposition and retention schedule of RSA 33-A:3-a may be transferred to electronic records, as defined in RSA 5:29, VI, and the original paper records may be disposed of as the municipality chooses, subject to the requirements of other state or federal laws.  Such records shall be stored in portable document format/archival (PDF/A) or another file format approved by the secretary of state and the municipal records board.

II.  Electronic municipal records listed on the disposition and retention schedule of RSA 33-A:3-a that are to be retained for 10 years or less may be retained solely electronically in their original format if so approved by the municipal committee responsible for the records.  The municipality is responsible for assuring the accessibility of the records for the retention period.  If the records retention period exceeds 10 years or the municipal committee does not approve retention of the record solely electronically in an approved format, the records shall be transferred to paper, microfilmed, or stored in portable document format/archival (PDF/A) or another approved file format on a medium from which it is readily retrievable.  At least once every 5 years from date of creation, the municipal committee shall review documents and procedures for compliance with guidelines issued by the secretary of state and the municipal records board.

96:2  Effective Date.  This act shall take effect 60 days after its passage.

 

Approved: June 08, 2017

Effective Date: August 07, 2017

Links

HB108 at GenCourtMobile

Action Dates

Date Body Type
Jan. 17, 2017 House Hearing
Jan. 24, 2017 House Exec Session
Feb. 9, 2017 House Floor Vote
March 8, 2017 Senate Hearing
May 11, 2017 Senate Floor Vote

Bill Text Revisions

HB108 Revision: 463 Date: June 12, 2017, 9:06 a.m.
HB108 Revision: 464 Date: May 18, 2017, 12:05 p.m.
HB108 Revision: 465 Date: May 11, 2017, 4:55 p.m.
HB108 Revision: 466 Date: Feb. 14, 2017, 12:40 p.m.
HB108 Revision: 467 Date: Jan. 31, 2017, 7:40 a.m.

Docket

Date Status
Jan. 4, 2017 Introduced 01/04/2017 and referred to Municipal and County Government HJ 2 P. 17
Jan. 17, 2017 Public Hearing: 01/17/2017 11:00 AM LOB 301
Jan. 24, 2017 Executive Session: 01/24/2017 01:00 PM LOB 301
Feb. 9, 2017 Committee Report: Ought to Pass with Amendment # 2017-0081h for 02/09/2017 (Vote 12-1; RC) HC 10 P. 11
Feb. 9, 2017 Amendment # 2017-0081h: AA VV 02/09/2017 HJ 6 P. 20
Feb. 9, 2017 Ought to Pass with Amendment 0081h: MA VV 02/09/2017 HJ 6 P. 20
Feb. 16, 2017 Introduced 02/16/2017 and Referred to Public and Municipal Affairs; SJ 7
March 8, 2017 Hearing: 03/08/2017, Room 102, LOB, 10:00 am; SC 12
May 11, 2017 Committee Report: Ought to Pass with Amendment # 2017-1544s, 05/11/2017; Vote 5-0; CC; SC 22
May 11, 2017 Committee Amendment # 2017-1544s, AA, VV; 05/11/2017; SJ 16
May 11, 2017 Ought to Pass with Amendment 2017-1544s, MA, VV; OT3rdg; 05/11/2017; SJ 16
May 18, 2017 House Concurs with Senate Amendment 1544s (Rep. J. Belanger): MA VV 05/18/2017 HJ 16 P. 6
May 31, 2017 Enrolled (In recess 05/31/2017); SJ 19
June 1, 2017 Enrolled 06/01/2017 HJ 17 P. 127
June 8, 2017 Signed by Governor Sununu 06/08/2017; Chapter 96; Eff. 8/7/2017